Our commitment to privacy
FitOut People is committed to protecting the privacy of individuals whose personal information we collect and handle. We comply with the Australian Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).
This policy explains how we collect, use, store and disclose personal information in the course of operating our recruitment and related services.
What information we collect
We collect personal information that is necessary to provide our recruitment services. This may include:
- Contact details — name, address, phone number, email address
- Employment history, qualifications and skills (typically via CV or resume)
- Salary expectations and current remuneration
- Referee details and reference information
- Professional licences, memberships and certifications
- Information collected in the course of interviews or conversations
- Any other information you choose to provide to us
We only collect sensitive information (such as health information or criminal record) where required by law or with your explicit consent.
How we collect your information
We collect personal information in a number of ways, including:
- Directly from you when you submit your details or CV via our website
- Through telephone conversations, emails or meetings
- From publicly available sources such as LinkedIn and SEEK
- From referees or third parties with your knowledge and consent
- Via our CRM and applicant tracking system (Spott AI)
How we use your information
The personal information we collect is used for purposes directly related to our recruitment services, including:
- Assessing your suitability for current or future roles
- Introducing you to prospective employers (with your consent)
- Providing salary benchmarking and market information
- Maintaining ongoing communication with you about relevant opportunities
- Managing the placement process from introduction through to start date and aftercare
- Complying with our legal obligations
We will not use your personal information for any purpose other than those listed above without your consent, unless required or permitted by law.
Who we may disclose your information to
We will never share your personal information with a prospective employer without your explicit prior approval on the specific company, role and hiring manager.
Subject to the above, your personal information may be disclosed to:
- Prospective employers, but only with your express consent for each specific opportunity
- Referees nominated by you
- Our third-party service providers, including Spott AI (CRM/ATS), where necessary to operate our services
- Regulatory bodies or law enforcement agencies where required by law
We do not sell, rent or trade your personal information to third parties for marketing purposes.
Storage and security
Your personal information is stored securely within our CRM system (Spott AI) and is protected by appropriate technical and organisational measures. We take reasonable steps to protect personal information from misuse, interference, loss, unauthorised access, modification or disclosure.
We retain your information for as long as is necessary to provide our services and comply with our legal obligations. If you wish to have your information removed from our database, please contact us directly.
Cookies and website analytics
Our website may use cookies and similar tracking technologies to improve your browsing experience and understand how our website is used. Cookies are small data files stored on your device.
We may use the following types of cookies:
- Essential cookies — necessary for the website to function correctly
- Analytics cookies — to understand how visitors interact with our site (for example, via Google Analytics)
- Preference cookies — to remember your settings and preferences
You can control cookies through your browser settings. Disabling certain cookies may affect the functionality of the website. By continuing to use our website, you consent to our use of cookies as described in this policy.
Access and correction
You have the right to request access to the personal information we hold about you, and to request that inaccurate, incomplete or out-of-date information be corrected. To make a request, please contact us using the details below.
We will respond to access and correction requests within a reasonable timeframe and in accordance with our obligations under the Privacy Act.
Complaints
If you believe we have handled your personal information in a way that does not comply with this policy or the Australian Privacy Principles, please contact us. We will investigate your complaint and respond within 30 days.
If you are not satisfied with our response, you may lodge a complaint with the Office of the Australian Information Commissioner (OAIC) at www.oaic.gov.au.
Changes to this policy
We may update this privacy policy from time to time. The current version will always be published on this page with an updated date. We encourage you to review this policy periodically.
Contact us
For any privacy-related queries, requests or complaints, please contact: